The National Association of County and City Health Officials (NACCHO), a national organization representing approximately 2,800 local health departments (LHDs) nationwide, has an immediate opening for a full-time Manager, Meetings and Events.
The Manager organizes and manages a significant function or program of NACCHO, including the supervision of staff members at the Specialist, or Associate levels. The Manager develops the processes and programs required to implement the unit’s strategy and manage the resources of the function - both financial and human. He or she is accountable for the effective day-to-day operations and results of the unit and develops and implements initiatives to ensure results are attained and quality standards are met. Positions at this level typically report to a Senior Manager of Senior Advisor and require advanced knowledge and experience in an area of specialization and well as significant management capabilities. Incumbents generally have eight or more years of experience in their discipline and a Bachelors Degree of the equivalent, as well as substantive experience at the Specialist level. This position contributes to the advancement of local public health practice by performing a variety of activities related to event management. The Manager provides leadership for all aspects of NACCHO meetings, conferences and special events; overseeing logistics and contracts; and developing meeting publications.
POSITION SPECIFIC DUTIES
Oversee all logistics support for NACCHO workgroup meetings, trainings and Conferences (approximately 60+ individual events a year). Oversee all event budgets and ensure they stay within the budget guidelines. Serving as the primary liaison to NACCHO staff on all event-related issues. Managing the development and review of event-related contracts. Coordinating the production and dissemination of all event publications, including extensive writing and publication development for the NACCHO Annual Conference, Public Health Preparedness Summit, and other NACCHO co-sponsored events including the Public Health Informatics (PHI) Conference and the Radiation Conference (during co-sponsorship year). Manage the NACCHO Annual Conference, Public Health Preparedness Summit, Public Health Informatics (PHI) Conference and Radiation Conference (during co-sponsorship year), including budget as well as external contracts for conference management, sponsorship sales, CE coordination, AV and Exhibits. Manage the overall travel scholarship process for the Conferences. Negotiate contracts for external vendors including hotel, AV, decorators, security, transportation, etc. Draft initial budgets and staffing plan for new revenue generating events. Identify new potential revenue for the NACCHO Annual Conference and Public Health Preparedness Summit (sponsorship and exhibits) to continually grow the program and build on existing support. Manage the meetings team’s workload to ensure consistency in planning is obtained for all NACCHO events. Manage the Core Conference Management grant budget, write and submit appropriate reports. Reviewing event-related expenditures and invoices and tracking expenses to ensure they remain within the established budget. Participate and coordinate conference calls for the NACCHO Annual Conference Workgroup (ACW) and the Public Health Preparedness (PHP) Planning Committee. Participate on conference calls for large conferences where NACCHO is a co-sponsor/Partner (i.e. – Public Health Informatics Conference, MRC’s Integrated Training Summit, SNS, Radiation Conference). Working collaboratively to develop event-related programs and activities. Coordinate hotel function setups for assigned meetings including setup, AV, food & beverage, housing and speaker/presentation needs. Oversee NACCHO’s environmental meeting efforts to create green meetings, evaluate progress and suggest changes/alterations. Draft RFPs for necessary support services, evaluate proposals and select vendors/partners. Supervise and evaluate two full-time staff. Set standards for the team’s work performance and ensure all team members are meeting the needs of members and staff. Review and update existing contracts for services for the organization (Travel agencies, site selection firms), monitor performance and solicit competitive bids as needed.
Bachelor's degree in relevant professional field with a minimum of 8-10 years relevant work experience; or equivalent combination of education and experience, including a relevant certification. Master’s degree and certification in a relevant field preferred. Minimum of four years conference planning experience required, but will consider candidates with a combination of experience and training that provides requisite skills. Certified Meeting Planner (CMP) designation preferred. Strong understanding of meeting management processes. Strong understanding of contract negotiation processes. Knowledge of conference marketing techniques. Preferred: Knowledge of public health issues at the local, state, and/or federal level. Preferred: Knowledge of public health preparedness issues. Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures or government regulations. Ability to write reports, business correspondence and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers and the general public. Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios and proportion to practical situations. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form. Spreadsheet and Word Processing software experience required.
Full-time, Exempt. TERM: This position is considered Fiscal Year term, however it is a mission critical role. NACCHO will continually strive to maintain funding for all positions.
HIRING SALARY RANGE: $69,120.00-$72,000.00, commensurate with experience
SELECTION PROCESS: We only accept applications that follow the electronic process. No phone calls please. This position is subject to background screening. Qualified applicants should send a cover letter, resume, one writing sample with salary requirements to: PN-TBD using the following link: https://naccho.clearcompany.com/careers/jobs/759edcfb-f9ec-a0c7-934f-1073d0e55584/apply?source=588823-CS-2909
NACCHO offers generous benefits plan including but not limited to 13 days of sick leave annual leave allowable accumulation up to 225 hours, and paid vacation leave, as well as other types of leave. NACCHO benefits include a generous health, dental, and vision plan, 5 percent of base salary contribution to 403(b) plan, (not a matching contribution); paid short and long term disability plan and paid term life insurance. NACCHO also offers discounted gym membership.
At NACCHO, our commitment to equal employment opportunity and affirmative action seeks to ensure a work environment free of discrimination and harassment. We respect and value work force diversity among all employees and all those with whom we do business.